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Frequently Asked Questions

Ballroom Rental Includes

  • (500) Padded Ballroom Chairs
  • (50) 72" Round Tables
  • (10) 6 Foot Tables
  • (10) 8 Foot Tables
  • (3) 30” Round Cocktail tables
  • (3) highboy tables
  • Adjustable Size Stage with Steps – up to 16 x 32 sq. feet

Venue Features

  • Full Ballroom is 70 feet x 120 feet or 8,400 square feet.
  • Two-thirds Ballroom is 70 feet x 80 feet or 5,600 square feet.
  • One-third Ballroom is 70 feet x 40 feet or 2,800 square feet.
  • Ballroom ceilings are 18 feet high.
  • Atrium pre-function area is 90 feet x 26 feet with 37 feet high ceilings.
  • The Ballroom facility is ADA compliant – doorways, bathroom and elevators.
  • Load in and out is easy as everything is on the ground floor. The loading dock has double doors into the service hallway and an easy path into the ballroom. There are no freight elevators.
  • Clients can provide the alcohol – which saves clients’ additional cost.
  • Using Proof of the Pudding for catering offers a discount on venue rental.
  • Two (2) Hour Complimentary Wedding Rehearsal the day before the wedding, based upon ballroom availability.

Additional Rental Items for Fee

  • Parque Dance floor up to 30 x 30 sq. feet. Typical size 21 x 21.
  • Wi-Fi can also be set up with a special password for your event for a fee.

Event Parking

  • 300 Free Parking Spots Available but not guaranteed.

Event Set-up and Breakdown

  • Early or Day before Load-in or next day Load-out must be arranged 2 weeks prior to event with Venue Manager and may include additional charges.
  • There is a 50% rental fee on the event space you are using for early set-up the day prior to an event.
  • The Venue Manager is required to be on site for the early set-up at an additional charge.
  • The event must end by 12:00 am, with a 1 hour move-out by 1:00am. The building must be cleaned and cleared of all guests and vendors by 1am.

Policies & Overtime Charges

  • Event Rental is based on four (4) hour event time with (3) hours of set-up and (1) hour of brekdown time.
  • All events must have a Venue Manager present from Move-In to Move-Out provided through Proof of the Pudding.
  • Events are required to have housekeeping and security on site during the event at an additional cost.
    • Housekeeping fee covers the maintenance and cleaning of the restrooms
    • during and after event.
    • Security officers are required for all events with (2) security officers per 300 guests.
    • ALL events are required to have an event planner.
  • Additional staffing may include bartenders and barbacks and overtime hours when the event exceeds the four (4) hour rental time.
  • All bar equipment, Bartenders, Venue Manager, Stewards, Security and Housekeeping is coordinated through Proof of the Pudding.
  • All audio visual and lighting must be contracted with a preferred outside vendor.
  • Fog machines, cold sparklers are allowed, but must be provided by a preferred vendor.
  • Rice, birdseed, artificial flower petals,confetti, glitter, drones, fireworks are NOT allowed.
  • All candles must be enclosed in votives holders or hurricanes. NO open flames

Bar & Beverage Policies

  • All alcohol must be provided by the client. Proof of the Pudding will service the bar with their bar package and bartenders.
  • The Venue Manager will receive the client’s alcohol with an inventory sheet, check-out the inventory at the close of the event.
  • Proof of the Pudding will provide the Bar Package to include:
    • Highball Glasses, Wine Glasses, Rocks Glasses, Martini/Cosmo Glass, Champagne Flutes, Coca-Cola® Products, (Coke, Diet Coke, Sprite, Ginger Ale), Tonic Water, Club Soda, Sour Mix, Simple Syrup, Orange, Grapefruit + Cranberry Juice, Bottled Water, Straws, Beverage Napkins, Ice, Lemons, Limes, Cherries, Olives, Kosher Salt, Bar Tables + Linens for the bar tables as needed.
  • Proof of the Pudding provides all Bartenders of 1 bartender per 75 guests.

Outside Caterers

  • The outside catering fee is $3,000.
  • All outside caterers must be approved by The Carlos Center by providing Proof of the Pudding with a signed Catering Agreement. Additionally, outside caterers must supply a Valid Business License, Certificate of Liability Insurance, and Safe Serv Certificate. This information must be submitted along with signed rental contract and 50% deposit 30 days prior to the event.
  • Outside caterers are NOT permitted to use Kitchen Equipment – to include stove top, griddle and ovens. All food must be prepared upon arrival and arrive with proper equipment for warming.
  • Outside caterers must provide all equipment and service staff for the meal service.
  • Outside caterers must clean kitchen and remove all trash at the end of the event.
  • Outside caterers are not permitted to handle any aspect of venue management or alcoholic services.

Outside Vendors

  • All outside vendors must be approved by The Carlos Center by providing Proof of the Pudding with a signed Vendor Agreement. Additionally, outside approved vendors must supply a Valid Business License and Certificate of Liability Insurance.
  • All audio visual and lighting must be contracted with a preferred outside vendor.
  • All equipment and trash must be removed after the event.
  • Early Load-in or next day load out must be arranged 2 weeks prior to the event with the Venue Manager and may incur additional fees.

Deposits & Payments

  • A 50% deposit is due at the time upon contract signing. All deposits are nonrefundable.
  • The remaining balance is due 30 days prior to the event.
  • All outside catering and vendors agreements must be approved and signed 30 days prior to the event.

Damage Deposit

  • There is a $3,000 Security/Damage Deposit, that will be refunded if no damage is done to the: building, carpet, furniture, building equipment and if no food or trash is left inside the building or in the parking lot.
  • The Venue Manager will assess and report all damages to client.

Site Visits

  • Site Visits must be scheduled and booked with the Account Executive.
  • Walk-Ups/Ins are not permitted.